Owners of small recruitment businesses have enough on their plate when it comes to generating new business, keeping clients happy, and weaving their way through the ‘hot to trot’ pile of candidates (yeah right!). In all seriousness, it’s imperative to find ways in which new business owners can save time wherever possible. Trust me, our clients will vouch for this!
According to a recent report, small businesses spend an average of 120 working days a year on administrative tasks such as invoicing.
Furthermore, an average of 6% of staff time is used doing back-office tasks because firms do not have sufficient systems to deal with them. If productivity was increased by the same amount, an extra £33.9bn could be added to British GDP each year, the study said.
The report found that time spent on accounting is most costly, amounting to more than 20% of total administration time. As a small business, you simply can’t afford for you or your staff to handle everything for you from beginning to end.
Your clients (and candidates) should come first as they are the drivers to your businesses’ success.
Now I know that this is a generic report, so this figure does seem somewhat ghastly however if you think about it, you won’t want any of this eating up into your time, will you?
So, with that in mind and in true Blue Peter style, here are some of my top tips “I made earlier” on making the most of your time:
This might seem all to obvious but it’s worth mentioning. To quote from Steven Covey’s 7 Habits of Highly Effective People, the best way is to prioritise your time in chunks of weeks. He suggests that, “At the start of every week, write a two-by-two matrix on a blank sheet of paper where one side of the matrix says ‘urgent’ and ‘not urgent’ and the other side of the matrix says ‘important’ and ‘not important.’ Then, write all the things you want to do that week.
It may not be pragmatic for you to follow this as verbatim week in, week out, but the point here is that if you simply spend 30 minutes at the beginning of each week thinking about these 4 ‘quadrants’ (as he calls it) and what you want to spend your time on in the coming week, you will be 10 times more productive than you usually are. 10 times!
Schedule your Marketing
This tip may seem like a no-brainer as well but some may not consider scheduling and planning their marketing tasks for the week ahead.
As a small business owner, you’re (probably) not going to have the luxury of Marketing Assistants or Resourcers to help you. Crowdfire and Hootsuite are just two that I’ve used, and they certainly help!
I’m by far an expert on this topic. I’d try to find one though and get them to help me if I were to start a recruitment business now. Independent contractors and marketing agencies can be expensive, so my best advice would be to outsource support which employs expertise in each key business area.
Oh wait, hang on? I might know someone who can! I knew this blog had an ulterior motive! Do you like how I did that?
Outsource your Finance
Once your business is up and running, it all becomes very serious. With the importance of invoicing, credit control, bookkeeping ad accounting procedures, a new business owner doesn’t need the distractions of all things finance! All businesses are different, each business owner has a different set of requirements and faces a different set of challenges. Whoever you partner with, it is their job to ensure that this part of your business is a watertight success, not only saving you time but ensuring the business is profitable.
Time is one thing you can never have enough of. If you’re spending most of your day carrying out administrative tasks, you’re not keeping your clients at the front of your attention.
So, if you’re thinking of starting up and curious you might need to have the right business support in place, it might be worth just considering the benefits.
Can I get my silver badge now please?[insert blue peter badge here]